Tuesday, March 16, 2010

You could Supercharge your Business Information System at no Cost! Find out How with MMC

An intranet is an access-restricted, private computer network within the organisation, which is used to securely share all or part of the organisation's information or operational systems with its employees and/or other trusted partners. Extranets are an extension to the intranet and are often used for access by suppliers, customers etc. who access the system via the internet.

An intranet shares information using internet protocol – much the same as your website does and for this reason an intranet can be described as a private website or internal website. An organisations intranet is set-up, administered and maintained internally and is accessible only to authorized users. Individuals with authorized access are able to contribute to files and information sharing through the many customisable applications that are available through an intranet.

Common uses for an intranet include:-

• A repository for Company Policies, Procedures, Forms and Logos

• A Shared Calendar e.g. for Annual Leave

• A Source of News about the Organisation

• A Shared Contact list e.g. Names and Contact details of staff, customers, suppliers etc.

• Discussion Forums that deal with pertinent issues

• A Links Database

• Audio and visual conferencing

• Virtual team meetings and project collaboration

What are the Benefits of an intranet to an organisation?

• Increased Productivity: Employees can quickly find and view information, as well as use applications relevant to their roles.

 
• Time Savings: Employees can delve into relevant information when it suits them rather than being deluged by emails or having to ask other employees for information.

• Flexibility: The Intranet can serve as a powerful tool for disseminating key information and applications to users that are geographically remote.

 
• Knowledge Transfer: Intranets allow dispersed ‘corporate knowledge’ such as company handbooks, induction manuals etc. to be consistently maintained and easily accessed throughout the organisation.

• Internal Cohesion: Intranets can play a vital role in creating a sense of teamwork and common purpose amongst a diverse workforce.

• Reduction of Costs: Because documents can be easily distributed over the intranet (a local area connection thus minimal bandwidth) and easily accessed from a central location, fewer documents need to be printed or sent via email over the internet.

The Intranet Solution for Windows Server Users

Windows SharePoint Services

An Overview

Windows SharePoint Services (WSS) is an existing component of Windows Server. Organisations are therefore provided with the ability to create a basic intranet without purchasing additional software.

Windows SharePoint Services provides the majority of the functionality that you need to successfully create and manage an intranet website with the benefits and functionality listed above.

Secure Access

A SharePoint generated intranet is usually accessed by visiting "http://companyweb" or "http://servername.domainname.local". When users access the intranet page, SharePoint will recognise the authorized user (employee for example), as well as page viewing authorisations, editing rights, etc.

You may – for example – be allowed to contribute to discussions, add announcements or upload documents to your intranet, as well as access news, links and articles about your organisation.

SharePoint can also act as a gateway to other services like remote email access or ‘dial-in’ functions.

Notably, like with many applications, if you do not log on with the correct credentials, (user name and password) you will not be able to gain access to the intranet.

SharePoint Functionalities

Once you have SharePoint up and running and are logged in with the relevant permissions, you can start configuring and adding functionalities:

1. Document Management

SharePoint allows you to create folders known as Document Libraries. These can contain any document you wish to upload. SharePoint will even keep a note of who uploaded the document and when it was uploaded. The most recent copy is presented to the user, but users can also access the previous versions if you set the Library to keep a ‘Version History’.

2. Announcements and Discussions

Most of the features in SharePoint are known as ‘Lists’. SharePoint by default has an ‘Announcements’ List on the home page. This is a useful method of posting new information to all intranet users.

Discussions are similar to announcements in that they allow Administrators and Contributors to post topics. Discussions however allow users to respond too.

3. Other Types of Lists

SharePoint contains many other types of Lists. Most have the same set of features as Announcements and Discussions. In other words, one would expect to be able to change the view, configure an Alert, apply formatting, set start & expiry dates and change permissions.

The most useful Lists include: Calendars, Image Libraries, Links and Contact Lists.

4. Users, Permissions, Alerts

SharePoint is governed by a system of users based on an Active Directory. Each list and library has default permissions. Administrators can override these either by ‘group type’ or individual ‘username’.

5. Workspaces

‘Document workspaces’ are areas of the intranet with a private list of users as well as their own tasks, calendars and contacts. They can be created from within Office applications like Word and Excel and are automatically assigned space on the intranet.

6. Remote Access Features

SharePoint allows links to applications such as Remote Desktop and Outlook Web Access from any intranet page. This provides users with a single point of entry to these applications.

 
Supercharge your Business Information System with MMC!

Should your organisation be using Windows Server already, why not maximize your return on your IT investment by creating and using your own intranet?

MMC is standing by to assist you with this process and we invite you to contact Anthony Simons, our Business Intelligence Consultant telephonically on 021 530 1600, or via email at anthony@mmc.za.com for more information about how to tailor this exceptional software to your individual needs.

The Top Ten Women in Technology

Women who have changed the course of computing history.
To celebrate International Women's Day Shaun and I decided to devote the Top 10 to women who have been pivotal in the development of the computing world.


Technology is still largely dominated by men, both in implementation and management. The reasons for this are complicated and still not fully understood. Some say that male brains are better adapted to the concentrated focus that many computing tasks require, while others point to the male-dominated engineering culture that much of computing is taken from. Another theory is that the problem starts in schools, where girls are steered away from computing, either by social pressure or by stupid teachers.

But, as this list will show, none of these reasons provide the answer. Women, given the opportunity, outperform men time after time, which suggests that the chief factor holding women back in the industry is men.
One note about the list. As we explained yesterday, you won't find the likes of Carly Fiorina or Carol Bartz on this list (with one small exception). Running a technology company isn't too difficult; you simply need to be a good business manager.
This list is composed of women who've been involved in the guts of technology - the engineers and visionaries who have changed not only how we used computers but, in some cases, the very cornerstones of computing itself.

Honourable mention: Meg Whitman

Shaun Nichols: While we've tried to focus on engineers and researchers for our list, a few business types were able to sneak in. Among them is eBay's Meg Whitman.

Whitman was able to seal her place in technology history by leading eBay through the dot-com boom, the market crash, and the eventual recovery as a market leader. That she did so at a time when the industry was largely a boys club earns Meg Whitman a spot on our list.

At a time when many companies did themselves in with overly ambitious agendas and foolish purchases, Whitman turned eBay into an internet icon by focusing on what worked and by building a proven business model. Now she has reincarnated herself as a moderate conservative political candidate and is tempting many left-leaning voters, myself included, to elect her as the next governor of financially-strapped California.

Iain Thomson: Well don't get your hopes up, Shaun; I've got my doubts about her ability to be a moderate state governor given the rabid state of the Republican Party at the moment. But it can't be denied that she did a good job at eBay.

Whitman was a very successful manager. At a time when the rest of the industry crashed, Whitman kept eBay profitable, well-organised, and in the perfect position to capitalise on the wreckage of the dot-com boom. But that's not the key reason in my mind that she deserves to be on the list, rather it's that she broke the glass ceiling on management of tech companies by women.

There had been women running small technology companies before Whitman, but eBay was synonymous with the internet revolution and accustomed many consumers to the idea of buying online with confidence. To head up such an organisation was an important step in getting senior figures in the notoriously boysy technology industry to accept having a woman as boss. But more importantly it hasn't all been a bed of roses. The Skype acquisition was a mistake but one that she has acknowledged. Nevertheless she enabled a new generation of women to rise and provided an important case to defeat the sexists who say women can't make it in tech.

Honourable mention: Caterina Fake
Iain Thomson: Caterina Fake is probably best known as the co-creator of the Flickr photo sharing service but she has been involved in much more than that.
On the Flickr side of things we all owe her a debt of gratitude, since at last a tech fix has been provided to the problem of holiday photos. In days of yore whenever someone went on holiday you could be forced to look at their pictures when they got back. There's only so many times you can say “what a wonderful view” without wanting to strangle someone. Now we just put them up on Flickr.
But Fake has more of a role than Flickr. She's on the board of directors for Creative Commons and was pivotal in the development of Salon.com, which broke much of the ground in making online magazines feasible. She also ran Yahoo's Technology Development group, which nurtured new ways of interacting using the internet.

Her latest venture, Hunch, looks very promising for developing ways to make decisions based on multiple data inputs. If it's anything like the rest of her career Hunch could be very effective indeed.

Shaun Nichols: Ahh, the list of great technological university programmes in America: MIT, Stanford and… Vassar? Yes, the esteemed Seven Sister college in New York contributed a pair of names on our top ten list, of which the first is Catarena Fake. Take that, Harvard.

Flickr was one of the first photo sharing services that really embraced a social networking approach. Rather than just uploading pictures and embedding a URL somewhere, Flickr allowed users to share and categorise photos both amongst themselves and with other users through tagging features.

Additionally, Flickr offered APIs and more to other web sites and services to help them embed photos in their sites. "Synergy" is an ugly buzzword that we're not allowed to use, but in this case it might be warranted. The integration between Flickr and other services boosted traffic for all parties involved, showing the wisdom of the move.

10. Mena Trott

Iain Thomson: Mena Trott and her husband created the tools that have enabled the blogging revolution to take off.

They set up Six Apart, so named because they were born six days apart, and that company gave us both TypePad and and Moveable Type. These two tools have turned blogging from something that you needed a lot of expertise to do to something everyone and his dog can get involved with. This ease of creating something in the blogosphere has been one of the milestones in popular engagement with the internet.

Trott still works at Six Apart, despite some very lucrative offers to sell out and retire. I await with interest the next stage in the blogging revolution.
Shaun Nichols: It may not have been the early aim of Six Apart, but TypePad and Moveable Type aren't just services for posting your personal blog. Many professional news organisations, including us, rely on Six Apart publishing tools and services.
The real impact of the platform, however, is at a much lower level than the big newsrooms. While Six Apart and other publishing services didn't invent the concept of the blog, they definitely democratised it.
Before blog services, you pretty much had to craft and manage your blog at the HTML level. Not a big deal for more savvy users, but a major hurdle for casual users who just wanted to share their rants. The role these services played in allowing people to communicate online is fairly major.

9. Hedy Lamarr

Shaun Nichols: No offence to the likes of current techie divas like Olivia Munn, Marissa Mayer and Kari Byron, but Hedy Lamarr was on a completely different level and also definitely gets my vote as the most glamorous geek of all time.
When she wasn't occupying her time as a Hollywood starlet, the Austrian-born Lamarr worked on a side project that more or less laid the foundations for wireless ethernet, mobile broadband and synthesised music markets.
Yes, aside from being a running joke in Blazing Saddles, the lovely Hedy Lamarr helped to develop a technique designed for controlling player pianos that eventually evolved into the frequency-hopping systems which are now used in the Wi-Fi and CDMA standards. Not truly appreciated at the time, the progress of technology seals Hedy Lamarr's place as one of the all-time great combinations of beauty and brains.
Iain Thomson: In a classic moment when we compiled the list I mentioned Lamarr, and Shaun looked puzzled. "Isn't there an actress with the same name?" he said, before I explained that they were one and the same.

In an age where Hollywood stars like Lindsey Lohan seem to have made careers out of being clueless, Lamarr is a classic example of how you can be a glamourpuss but still have brains as well. She took a break from an acting career during World War Two to do research into ways of protecting radio-controlled torpedoes from jamming.

The technology was too far ahead of its time to be practical but it was picked up twenty years later and now forms an important part of much modern mobile and wireless technology.
While her technical achievements are not as great as many people on this list, I feel she deserves the place for showing a generation of women that science and glamour are not incompatible. All too often I fear young women are turned off science because it's seen as unfeminine. Try telling that to the star of 'Samson and Delilah'.

8. Danielle Bunten Berry
Iain Thomson: Now this is a tricky area, and one that occurs with one other person on this list. Danielle Bunten Berry was a male to female transexual and had gender reassignment surgery in 1992. There are those who feel that this makes her a man but both Shaun and I, and thankfully most people these days, disagree.

Danielle was one of the world's greatest computer games designers and has been pivotal in the development of multiplayer games. She created one of the first such games in 1978 for the Apple II. Consider the implications of that: just three years after MITS invented the Altair, the very first PC, Berry was writing multiplayer computer games. It's a staggering thought.

However, the chief reason for her inclusion on this list is her creation of M.U.L.E. in 1983. M.U.L.E, which stands for Multiple Use Labor Element, was arguably the first true multiplayer game, allowing people to play each other over a single console. The game itself was essentially an exercise in economics and allowed users to harvest materials and sell them, or not, for goods and services. Owing to the advanced nature of the economic model, players could gang up on each other or manipulate prices, much like the real world.

Berry was so influential that the world's most popular computer game, The Sims, is dedicated to her memory. Sadly she died of lung cancer (Berry was a heavy smoker) in 1998 while still working on an internet version of M.U.L.E; it would have been fascinating to see that game if she had completed it.

Shaun Nichols: The gaming industry has arguably pulled hundreds of millions of dollars in revenue as a result of the work of Danielle Bunten Berry. You would think that would at least merit an award or scholarship or something in her honour. Thankfully industry vets like Will Wright still pay homage to Berry's work.

Not too many people will trace the online RPG field back much earlier than AOL's Neverwinter Nights, but M.U.L.E. should definitely be credited for planting the seeds of the field. The basic ideas of economics and the trading of finite resources within the game are seen today in the in-game economies of many massive multiplayer online games like World of Warcraft.
Gold farmers aside, the economic aspect of multiplayer worlds add entirely new depths to massively multiplayer games and can tie on countless of additional hours of enjoyment (or frustration, depending on which side of the deal you're on.)

Those of you with shrines to Gary Gygax and Will Wright should really consider adding Danielle Bunten Berry.

7. Mitchell Baker

Shaun Nichols: When icons of open source software come up, names like Richard Stallman and Linus Torvalds usually dominate the conversation, but Mozilla president Mitchell Baker deserves a spot at that table as well, and it's a bit embarrassing that we haven't mentioned her before.

Baker has served as the legal head of a Mozilla foundation that was inarguably far richer in developer talent than business acumen. Through her work, Baker guided Mozilla from a defunct browser technology to the biggest threat to Microsoft this side of Google.

Talk all you want about the engineering and security benefits of the Firefox model, but none of it gains ground without the guidance of legal savvy and you can thank the ethical dedication of Mitchell Baker for that.

I suppose Baker isn't a technology buff like the rest of the people on this list - her skills are more on the legal side - but her impact on the development and viability of open source technology is too great to be ignored.

Open source is hated by much of the commercial software industry, which has used any means possible to undermine its principles and subvert its core structure. Baker has been its guardian angel, fighting for the rights of the open source community and, in many cases, writing the licenses that make open development possible.

Rejoicing in the title Chief Lizard Wrangler at Mozilla, she is the legal pit bull of the industry. She has guided Mozilla into an organisation that has changed the face of internet use and has done so in a way that will ensure its continuing success.

6. Barbara Liskov

Iain Thomson: I'd have liked to see Liskov higher on the list but sadly the competition was too strong.

Barbara Liskov was the first woman in the US to be awarded a PhD in computer science, in 1968 from Stanford University. Throughout a career that is by no means over she has invented two key computer languages, CLU and Argus, as well as the Venus operating system and the Thor object-orientated database system.

In the past Liskov has specialised in data abstraction, which has allowed the development of far more powerful and sensitive computer code. She's also been a key player in the development of object orientated programming and is currently working on fault recovery systems that will be key to the future of data security, both in terms of recovering from attacks and from plain old system glitches.
She won the technology industry's equivalent of the Nobel Prize, the Turing Award, in 2008 and still teaches today at the Massachusetts Institute of Technology where lucky students can learn a lot from this great woman of computer science.

Shaun Nichols: Liskov's doctoral thesis was a computer program designed to play chess games, and for stopping there she deserves credit. A guy named Falken apparently tried that and we ended up with Global Thermonuclear War.

Jokes aside, Liskov deserves a phenomenal amount of credit, and it was great to see her finally receive the Turing Award. Her work was key in the evolution and development of object-oriented programming and she was more than deserving of the industry's top honour.

It's interesting to see the role women have played particularly in the development of programming languages. Engineers such as Liskov brought in different perspectives and approaches that helped to make software development far easier and more efficient. This is yet another example of why we should encourage young women to enter the computer science and engineering fields.

5. Sophie Wilson

If you use a smartphone handset today, you owe a debt of gratitude to Sophie (then Roger) Wilson and her associates. While working on a processor for the Acorn Computer company, the British developer group helped to outline the design of what would become the ARM chip, a low-power processor that today runs many embedded systems and most mobile handsets. A variation on the ARM processor is currently powering many of the hottest gadgets on the market, including the Apple iPhone and iPad.

4. Mary Lou Jepsen

Iain Thomson: When Shaun and I were working on the list we decided to focus on people with a practical effect on technology, not just those who ended up administering the company. Under those criteria Jepson may end up touching more lives than anyone else on this list.

Jepson has had an illustrious career in IT. Her PhD work in optics has had in important impact in display technology, notably in HDTV and projectors. She then moved onto holographic systems, designing and building the world's first holographic video system at the MIT Media Lab in 1989 pretty much from scratch, solving problems that had bedevilled the technology for years.

But to my mind her greatest achievement, and the one that could potentially impact billions of lives, is her involvement in the One Laptop Per Child (OLPC) project set up by Nicholas Negroponte. When he called her, Jepsen was in a highly lucrative position as head of Intel's display division, but she dropped all that to become chief technology officer of the OLPC project and to bring computing to the rest of the world.

While there she took her well-proven skills and invented from scratch a display that could be used in sunlight and was also behind the power management system that made the laptop unmatched in energy efficiency. More importantly this was achieved in a way that allowed for mass-production and was as environmentally friendly as possible. The OLPC may not achieve its lofty goals, but without Jepsen it's unlikely to have even got off the ground.

Shaun Nichols: The OLPC project is not without its criticisms, but Mary Lou Jepsen is hardly responsible for those. Since the project launched she has lived up to her reputation as a brilliant engineer.

OLPC may not be able to accomplish its long-term goals, but many of the technology breakthroughs Jepsen and other OLPC engineers are making could enable other projects to develop affordable, rugged, efficient systems for children in rural and developing areas of the world.

Outside of the project, Jepsen has some pretty hardcore engineering accomplishments to her credit. She was responsible for some very cool projects in the high-definition display and hologram projection areas.

Jepsen also indirectly played a part in one of our infamous April Fools articles when she outlined a project which would have been able to project an image on to darkened parts of the moon. An unidentified V3.co.uk reporter re-hashed the idea for a fake story on April 1 2006 and over the years more than a few readers, and one or two supposedly professional news sites, have been fooled by the ruse.
3. Frances Allen

Shaun Nichols: If you have a young daughter, student, or even distant relative who is interested in science or mathematics, do her a favour and mention Frances Allen.

Allen began work with IBM in 1957 and carried on a career that would last until 2002. In that time she would amass a body of work that would lend her legendary status in the software development and high-performance computing fields, particularly in the development of programming languages and code compilers.

In 2006, Allen received the prestigious Turing Award to go along with her IBM fellowship and numerous other accolades. IBM holds Allen in such high esteem that the company's fellowship award for workplace diversity is named after her.

The next time someone tries to tell you that girls are no good at maths and sciences, rattle off the list of Frances Allen's achievements then try not to smile at their stunned silence.

Iain Thomson: As the first woman to win the Turing Award, and the first female IBM Fellow, you'd expect Allen to be on the list but her lifetime of achievement ensured her place in the top three.

Her work in compilers alone is impressive enough. We all depend on compiler technology to develop and run code, and she has pioneered many innovations in the field, notably in the parallel computing sphere, and her achievements form the basis for the theory of program optimisation today. She has also achieved sterling work in the field of high-performance computing.

Allen was also active in the field of national security while working on secondment with the National Security Agency (NSA), where she developed an advanced code-breaking language known as Alpha.

She has also been very keen on getting more women into the industry. She has said that when she started in programming it was seen as woman's work, but as the industry professionalised more and more men moved in. She is a champion of changing the way technology is taught as well, to make it more practical and accessible.

It seems Allen has been breaking barriers her entire life and it's a great pity she has had to retire, although I suspect she may yet have a few more surprises for us.
2. Ada Lovelace

Iain Thomson: Now there's usually a disagreement or two over the table at Morty's when we hammer out the list, but the decision over the placement of the top two names was very hard fought. It's not often that the manager asks us to keep it down but things did get a bit heated.

In the end Ada got the number two spot because the number one choice has had a more direct influence in our lives. While I can see Shaun's point it was a bitter blow as she's been a heroine of mine for many years.

She was the world's first computer programmer, which is remarkable in itself, but even more so considering she was a woman in a time when most of her sex were considered only useful for producing children, preferably male ones.

Lovelace was a close associate of Charles Babbage, the inventor of the mechanical computer. She studied the device he was building and worked out how to get it to work in ways beyond simple number crunching, something Babbage himself had only an inkling of. Babbage called her his 'Enchantress of Numbers.'

On 24 March this year thousands of technical and non-technical people alike will celebrate Ada Lovelace Day, with events around the world to honour the first lady of computers and to rally support to get more women in IT. I still think she should have been number one on the list but some you win and some you lose.

Shaun Nichols: The last time Iain and I had a debate that heated it was over the temperature at which beer should be served.
We've mentioned Lovelace before in our Top 10 lists, but let's rattle off her achievements one more time. As Iain noted, Lovelace not only managed to obtain a solid education as a woman, but was able to understand mathematics and engineering on a level that only a handful of people on the planet could manage at that time.

Lovelace not only thought of ways which Babbage's analytical engine could be manipulated, but she went as far as to write an algorithm which could have been processed and solved by the engine. It wasn't just a theory, it was in fact the first appearance of the computer program.

Had Babbage's invention been appreciated and embraced as it should have, Lovelace likely would have become a historical icon. My apology to Lovelace for leaving her with the number two spot, but it is in no way due to a lack of genius.
1. Grace Hopper

Shaun Nichols: As Iain mentioned there was a bit of a debate here, but ultimately the direct contributions of Grace Hopper beat out the early visions of Ada Lovelace. While Lovelace showed a definite genius for mathematics and saw the huge potential of mechanised computing devices, Hopper's ideas dramatically helped to fashion computing as we know it today.

Whether man or woman, if you've ever written a line of computing code, chances are you owe a debt to Rear Admiral Grace Hopper. She helped to push the notion that computers should be able to recognise the notion of plain language. Among the systems that directly bear Hopper's fingerprints are the UNIVAC I commercial computer and the COBOL programming language.

This work helped to establish many of the early programming languages and blazed the trail for the high-level software code that dictates both personal computer and cloud-based application development today. Additionally, her reference to the removal of moths from early computer systems gives Hopper the honour of coining the term "computer bug."

Aside from a spot at the top of our list and countless awards and accolades, Harper's work in computing earned her something that would make any guy jealous: a US Navy Destroyer commissioned in her name, the USS Hopper.

Iain Thomson: Rear Admiral Grace Hopper was in at the start of modern computing and has done more to shape the technology world we have today than any other woman, and the vast majority of men.

During the Second World War she left her teaching post at Vassar and went to work on the original Mark One programmable computer and basically never stopped. Recognised as a mathematical genius she worked on the Mark II before moving onto ENIAC and its successors.

She invented the compiler because, she said with characteristic modesty, she was lazy and wanted to get back to mathematics. Similarly COBOL was a successful attempt to bring programming into the mainstream, and its influence is still being felt today.

In later life she became an ambassador for computing. She would famously cut computer wires into 30cm lengths and handed them out to her students as a demonstration of how far light travels in one nanosecond to re-enforce that they should always aim to make their code tighter and faster. She also worked tirelessly on the standards front, making sure that computers, and especially software, were tested rigorously and thoroughly.

However, there's a part of me that wishes she'd been born later. Hopper died in 1992 and so never got to see the full flowering of the internet. We now need a new generation of Grace Hoppers to take us forward into the 21st century and beyond.

It is interesting that an industry which bears such strong roots to the traditionally conservative military field is so socially accepting, but throughout its history the IT industry has welcomed a number of transsexual individuals who have played major roles in the industry, such as Sophie Wilson and Danielle Bunten Berry.

Iain Thomson: When readers pointed out our mistake in the earlier list we were mortified. We already knew that we'd be doing this list for International Women's Day so resolved that she was a dead cert to make it on.

What was particularly gutting was that I learned to program on a computer Wilson had a major hand in designing, the BBC Micro. Sure, the ZX81 might have given me my first hands-on experience with IT but it was a bit of a dog, whereas the Micro was a joy to use. It also ran Elite, which harmed my school work but cemented my fascination with technology.

In a lot of ways Wilson reminds me of Woz. Both came up with ideas and were so confident their ideas would work that they designed them from scratch longhand. Woz wrote operating systems by hand; Wilson did the same with the design of the Acorn Microprocessor, drawing circuit boards on her dining room table.

Her achievements on the ARM processor are immense, particularly when you realise that they were done on a shoestring budget. It's proof positive that you can change the world without spending a fortune.

Computing.co.uk

Give Your Laptop Battery a Longer Lease on Life

Does your laptop spend more time on your desk than your lap? If so, you're probably causing your battery to wear out much sooner than it needs to.

See, it's a sad (and expensive) fact of life: You're lucky to get 18-24 months from a battery before it loses a good chunk of its charge capacity (meaning it no longer powers your laptop for as long as it used to).

And you're accelerating this unfortunate timeframe if you leave your laptop plugged in 24/7, which is common for most folks who work at a desk. Because the battery rarely (if ever) gets a chance to discharge, it loses its capacity to hold a charge.

The simple solution: Pull the battery out of the laptop and leave it out when you're deskbound. Most laptops can run on straight AC power, so there's no need for the battery. And it's easy enough to pop back in when you hit the road (though obviously you'll want to make sure it's charged, so plan ahead a bit).

It's a hassle, sure, but consider the price of a replacement battery: usually $100 or more. What's more, old, discarded batteries wreak havoc on landfills. Sooner or later, they'll leak acid into the ground. So it's in your best interests to keep your battery as long as possible, and to keep it from dying a premature death.

Hasslefree PC

Password management: Creating Secure Passwords you can Remember

Microsoft Chairman Bill Gates declared the password dead. He told his audience that the password can't meet the challenge of keeping sensitive information protected, saying "People use the same password on different systems, they write them down and they just don't meet the challenge for anything you really want to secure."

That was six years ago at the 2004 RSA Security Conference. Paraphrasing some wisdom from Samuel Clemens, the rumors of the password's demise have been greatly exaggerated. It is still the primary security control used to protect data, accounts, and pretty much everything else on a computer.

Gates may have been premature in calling the time of death on the password, but his assessment of why the password is inadequate as a security control were accurate. A study of more than 30 million passwords exposed when Rockyou.com was hacked found that almost half use names, common dictionary words, or sequential characters like "qwerty".

Fingerprint scanners and other biometric controls are becoming more mainstream, but the password will still be the main barrier between hackers and your data for the foreseeable future. With that in mind, here is how to create a secure password that you can actually remember in "12345" easy steps.

1. No Personal Information. Any novice hacker can easily find out your full name, the names of your spouse or children, your pets, or your favorite sports teams. Never choose a password that has anything to do with you personally.

2. No real words. Let's take that a step farther. Not only should you not use your name or your pet's name, you shouldn't use any actual word that can be found in a dictionary. Passwords like that can be easily cracked by password software.

3. Mix Character Types. Passwords are almost always case-sensitive, so use both upper and lower case letters to make it more difficult. To really make it complex, be more creative than just capitalizing the first letter. For example, do "paSswoRd" instead of just "Password". Better yet, throw in some numbers and special characters to substitute for letters, and do "p@Ssw0Rd".

4. Use a Passphrase. Scratch that. Some password cracking utilities are also smart enough to use common character substitutions for common words. Cracking "p@ssw0rd" may take longer than cracking "password", but it will still be relatively trivial to crack because, special characters or not, the password is still "password".

Instead, take your favorite line from a movie, song, or book and convert it to a passphrase. If you like the scene from A Few Good Men when Jack Nicholson is on the stand, take the line "You want the truth? You can't handle the truth!" and convert it to "Ywtt?Ychtt!". It has upper case and lower case letters, as well as special characters. It is not a word appearing in any dictionary, yet it is simple for you to remember.

5. Use a Tool. The main reason that users choose passwords that are easy to crack is that they want to choose passwords that are easy to remember. It is obviously much easier to remember your dog's name, or type characters in the order they appear on the keyboard, like "123456", than it is to recall "a5$jgFD118@Kle45@". But, guess which one is more secure?

You can use a password management tool to store complex passwords. It has some impact on security since cracking the password to access the password management tool grants access to all the rest of the passwords, but it does enable you to use stronger passwords for various Web sites, accounts, and applications without having to remember them all.

Windows has included a Credential Manager utility since Windows XP that lets users save passwords and provides a single sign-on solution. Logging in to Windows unlocks the vault and automatically applies the credentials from the vault as needed to access sites and applications.

IT World

Privacy Law Toughens up Security

The passing of the Protection of Personal Information Bill (PPI) into law this year will have a significant impact on how businesses deal with information and prevent security breaches.

The PPI Bill, which was submitted to the justice minister last year, aims to promote the protection of personal information processed by public and private bodies. The legislation seeks to establish minimum requirements for the processing of personal information and aims to establish an information protection regulator.

During the upcoming ITWeb Security Summit from 11 to 13 May at the Sandton Convention Centre, Ritasha Jethva, Absa head of information privacy, will examine the security implications of the PPI Bill and what it will mean for the typical end-user.

“The implementation of the privacy principles will lead to security having a better understanding of the business processes and practices, thus bringing the security implementation closer to business process execution,” says Jethva.

“In addition, I believe privacy will drive and further assist in the strengthening of the formalisation of the security practices across the organisation, such as security policies, standards, programmes and technological solutions.”

Once the PPI Bill gets enacted, Jethva points out that companies will need to clamp down on security controls within the information life cycle. Jethva says organisers will need to ensure personal information is gathered, stored and processed securely using encryption technology.

In alignment with regulator requirements, personal information needs to be retained for the duration of its purpose, and when the information is no longer required the organisation needs to permanently destroy all traces of it.

Jethva says: “Many fraud-related acts like identify theft and financial crime results from PI leaking and being abused. Through the enforcement of the Bill, all impacted organisations will have to formalise their internal processes in order to better protect an individual's PI. This ultimately results in individuals being less vulnerable and exploited within the underground world.”

IT Web Business

Perceived Security vs. Real Vulnerability: Is Your Data at Risk?

Combining the benefits of automated governed and managed file transfer in one centralized, highly secure platform allows organizations the flexibility to implement more modern, efficient file transfer processes, easily add new partners, and speed up the delivery of new business services to customers.

With global organizations depending on the sharing of sensitive information to support everything from financial transactions to patient care records, many believe they are relying on secure methods to exchange data with trusted partners. However, there is often a significant and alarming gap between perceived security and real vulnerability.

To handle transmission of valuable company data, typical methods that are considered secure include FTP technology, "secure email," regular email, courier services and the postal service.

However, contrary to popular belief, the aforementioned most common methods used for file transfer are often not secure enough, and lack manageability and governance. Let's take FTP technology, for instance. A shortcoming with traditional FTP and even encrypted FTP sessions is that after the data stops moving (aka "data at rest"), it sits on the FTP or SFTP server in plain text. If that FTP or SFTP server is directly connected to the Internet -- as it most likely will be to allow business partners to connect to it -- the data is at risk of being accessed and shared. This is in violation of PCI and HIPAA standards.

FTP technology can also slow down business processes, as an organization's IT team often needs to modify FTP scripts in order to support a new business initiative or bring on a new business partner that needs to exchange sensitive information with the system. Furthermore, having the ability to know if the files were transferred correctly and on time (i.e., monitoring) is very difficult to do with transfer methods such as FTP, email and couriers.

Central Management

To address these challenges, organizations must strive for greater security, manageability and governance over data transfers among business partners, service providers and customers. Central management of all data exchange and sharing processes allows information to be kept unavailable unless an authorized user or application has permission to access it.

Centralizing all file transfers into a single secure, scalable governed file transfer platform enables organizations to comply with regulations such as PCI, SOX, HIPAA and Basel II by ensuring strong authentication and tamper-proof audit logs. To reiterate, traditional FTP technology does not protect data at rest, which is a violation of PCI compliance.

Beyond guarding against breaches, automation enables companies -- particularly those in highly regulated sectors such as financial services and healthcare -- to mitigate the business risk of sensitive data loss or exposure. It lowers operational costs, minimizes IT overhead, enables easy integration with existing enterprise infrastructure and legacy systems, and increases the productivity of business users.

With automated file transfer technology, financial companies, for example, can save time and money by avoiding manual operations, costly courier services and shipping data on CDs -- while ensuring the security of their overall file transfer processes. In one case, an insurance group was able to lower its operational costs while quickly automating manual processes for exchanging highly sensitive data, including Social Security numbers from its benefits provider and lockbox transfer of its bank account information.

Security, Productivity, Integrity

The healthcare industry is another good example of a highly regulated sector where secure, auditable file transfer processes are essential. Drug development data, clinical trial data, health records, billing information, Xrays, MRIs and Social Security numbers are some of the types of highly sensitive data that are at risk of exposure simply because they are being exchanged frequently among multiple third parties.

Under the 2009 HITECH Act, which extends the Health Insurance Portability & Accountability Act rules for security and privacy safeguards for protected health information (PHI), healthcare organizations are now held responsible for a third party's handling of their data and can be fined heavily for breaches.

This means these organizations must be willing to invest in more reliable technology and processes to protect their patients and their reputation. By centrally managing and automating all data exchange processes, healthcare providers can ensure that sensitive data is protected both in transit and at rest. In addition, they can enforce audit controls and enhance compliance over all business processes involved with data transfers.

Combining the benefits of automated governed and managed file transfer in one centralized, highly secure platform allows organizations the flexibility to implement more modern, efficient file transfer processes, easily add new partners, and speed up the delivery of new business services to customers. Organizations can upgrade their file transfer technology platform to automate and streamline business processes, while maintaining the ability to exchange documents with their business partners that are using legacy systems.

Overall, organizations that rely on the safe transfer of data can't make assumptions about the security or manageability of traditional vehicles, especially those that can't be easily tracked and audited. Furthermore, it's not just about security -- it's about the ability to ensure productivity and guarantee the integrity of business operations. Investing in the right technology and processes now will go a long way toward getting ahead of the growing volume of data transfers while meeting the demand for better, faster service at lower costs, and providing a larger set of services to increase business volume and profits.

TechNewsWorld

IT Security must Address Business Trends, says Forrester

Shifts in technology, business expectations and process ownership in organisations are inevitable and all three have security implications, according to Forrester Research.

"These shifts have been taking place for a few years, but the frequency of change has accelerated significantly in the past year," Khalid Kark, principal analyst at Forrester, told Computer Weekly.

IT security professionals need to recognise these shifts to ensure they are prepared to handle them, he will tell the opening session of the Forrester Security Forum EMEA 2010 in London on 11-12 March.

IT security professionals need to be ready to deal with the adoption of new technologies such as virtualisation and cloud computing, greater use of social media in business, and the proliferation of consumer devices such as iPhones, said Kark.

Business expectations of the security function are also expanding rapidly, with IT security professionals having to take on increasing responsibilities such as business continuity, pandemic planning and IT audits, as well as compliance checks, he said.

"IT security professionals need to be equipped to take on and manage these additional roles while ensuring the basic security of IT systems as executives increasingly view them as strategic partners in the business," said Kark.

IT professionals also need to prepare to deal with a growing number of third-party security service providers to help cope with security challenges, which involves evaluating suppliers, managing contracts and monitoring service quality, he said.

"If security professionals do not react quickly to all three shifts, they are going to be left behind and the business is going to do whatever it needs to do to lower cost and boost efficiency."

But security professionals are generally not well equipped to react to all three simultaneously, he said.

IT professionals need to learn about and understand the changes that are taking place, and then come up with the appropriate strategies, approaches, policies, technologies and architecture to address these changes, said Kark.

"First, understand what the changes mean, then build a security programme around managing and addressing these changes, and finally measure the effectiveness of that programme."

Computer Weekly